You can keep your shared files in one place for every member to access, or use the meeting, call, chat, or poll features to engage and stay connected with your teammates wherever they are. Better still, you can use Teams as a web app or a standalone app on your computer and mobile device without a Microsoft 365 subscription. If you’ve been tasked with coordinating your teammates, use this guide to learn how to create a team in Microsoft Teams. 

How to Create a Team in Microsoft Teams

Before creating a team in the Teams app, you should know that the feature is only available for Microsoft 365 Business subscribers so you won’t find it on Microsoft 365 Family or personal plans.  If you’re using Microsoft 365 Business but you don’t have the authorization to create a team, consult your IT administrator to give you access to create teams.  Plus, the number of licenses you purchase determines the number of users who can access the app’s full features. If you lack the budget for more licenses, you can invite more Microsoft 365 users who don’t have access to Teams as guest users but they won’t have full access as the licensed users.  Once you create a team, you can share files with teammates, or hold on-the-spot meetings and conversations.  You can also call anyone from Teams if your organization has set up the calling feature, catch up on all unread messages, replies, and mentions, schedule meetings, and more. Note: You can have up to 2,500 members in a single team, which includes licensed users and guests.

How to Create a Team in Microsoft Teams on a Computer

Microsoft Teams is easy to set up and use on your computer, smartphone, or tablet. You can build a team: 

From scratchFrom a templateFrom an existing group

Create a Team from Scratch

Public: Anyone in your organization can access the team, shared files, previous chats, and other channels in the team.Private: The team owner can send invites to members in the organization, and only team members can see the team’s activity.Org-wide: Everyone in the organization can join automatically. 

Create a Team from a Template

Microsoft Teams provides premade templates you can use to quickly create a team in Microsoft Teams.

Create a Team from an Existing Group/Team

You can also build a team from an existing group or team. If a single group is handed two different tasks, or if a team has the same template you are planning to use, this is the best way to save time when building a team. Note: Admins can create templates from existing teams.

Private: Only team owners can add members.Public: Anyone in your organization can join.

Note: You’re not limited to the setting from the original team or the members. So, you can add any number of channels, teams, reselect your members, and more.  You can also create a team in Microsoft Teams from an existing Office 365 group if you own such a group with fewer than 5,000 people. The steps to do this are similar to creating a team from an existing team, except you’ll select create from a Microsoft 365 group in the Create a new team from something you already own section. Once your team is ready, it will be named from the 365 group name, and all members will automatically be added to it.

How to Create an Organization-wide Team in Microsoft Teams

If you’re an administrator, you can create an organization-wide team for your company, provided it has less than 10,000 members.  Note: You can’t add guest users to an organization-wide team, and you can create only five organization-wide teams in one organization.  Your team is ready to use, and everyone in the organization has full access to it.

How to Create a Team in Microsoft Teams on a Mobile Device

You can also create a team in Microsoft Teams via the mobile app on your smartphone or tablet.

How to Add Members to Your Team

Now that you have a team in Microsoft Teams, you can add members to it depending on the team’s confidentiality. If it’s a public team, everyone can join and have full access to it.  For a private team, you can add members in two ways: manually or using an invite link.

Add Members to a Private Team in Microsoft Teams Manually

If you have a team link, you can share it with the member/members you want to join the team.  Note: To add members who aren’t part of your organization to the team you just created, select Add a Member in the team options, and enter their email addresses. Doing this will add them as guests, meaning they’ll be restricted to that team — not the organization-wide team.

How to Delete a Team in Microsoft Teams

If the team has run its course and you don’t need it anymore, you can discard it to have a leaner number of teams in your organization. 

Computer

Phone/Tablet

If the team has served its purpose, you can delete it in a few quick taps.

Collaborate and Get Tasks Done

Working as a team in an organization is a great way to delegate or share tasks and get them done.  If you have a remote team and need more tools to work together than just Microsoft Teams, turn to our guide on the best collaboration tools for remote teams. Leave a comment and let us know if this guide helped you create your team in Microsoft Teams.

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